Privacy Notice
All In Actors is committed to protecting your privacy, and this notice explains how we use information about you and how we protect your privacy throughout your application and the provision of any subsequent course you undertake with us.
We process your data in connection with our activities as set out in this Data Processing Statement. Our registered charity number in England and Wales is 1215612 and we are also registered as a company in England and Wales under the name All In Theatre LTD, with the registration number 12423083.
All In Actors is registered as a Data Controller with the Information Commissioners Office (‘ICO’). The School’s Registration Number is ZB028433
If you have questions, comments, or concerns about how your data is used by All In Actors, you can put them in writing to: All In Actors,8a Harleyford Street, London, England, SE11 5SY, by e-mail at: office@allinactors.com or by phone on: 07306142518
If you think there is a problem with the way All In Actors is handling your data, you have the right to complain to the Information Commissioner's Office: https://ico.org.uk/
Information we collect about you
We obtain or receive personal data about you from the following sources:
• When you provide your details for open day activities or to request further information from us, make an application or register as a student;
• Third party sources (such as partner organisations such as schools and colleges). Where we obtain personal data from third party sources, we will look to ensure that the third party has lawful authority to provide us with your personal data;
• From you when you disclose personal data during the course of your studies or when accessing our services or resources (e.g. careers advice, counselling, financial support).
As a student of All In Actors, it is your responsibility to ensure that you provide All In Actors with accurate and up-to-date information about yourself when you apply and when you enrol. You must also immediately inform All In Actors in writing of any subsequent changes to your details, such as changes to your name or address.
All In Actors collects and processes a broad range of personal data about you in order to deliver our services to you as a student, manage our operations effectively and meet certain legal requirements. Examples of this personal data will include your name, application information, attendance, address for correspondence, telephone number, email address, and date of birth.
Special Category Data
Personal Data may also contain ‘Special Category Data’, which means any personal data about your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life, sexual orientation, or your genetic and biometric data.
We collect this data for the following purposes:
• Your race, ethnicity, religious or philosophical beliefs and sexual orientation for the purpose of our diversity and equal opportunities records (on the basis that it is needed for reasons of substantial public interest, for equal opportunities monitoring)
• Information about your medical history or requirements if a reasonable adjustment is needed in order to ensure we are able to offer you a fair and equitable assessment (either on the basis of your explicit consent or in compliance with our legal obligation to make reasonable adjustments for your circumstances).
Personal Data may in addition contain ‘criminal offence data’ which means information about any criminal offence or alleged criminal offence by you; any proceedings for any offence committed or alleged to have been committed by you; the disposal of such proceedings or the sentence of any court in such proceedings. When you register with us, you have the option not to provide certain types of ‘Special Category data’.
Types of personal data that may be processed by us:
a) Electronic and hard copy documentary student records (including registration records and application forms; documents generated by academic/casework activities etc.)
b) Statistical data
c) Audio, visual and audio-visual recordings (e.g. of classes, seminars, lectures, performances, assessments, and other learning activities)
d) Photographic images; showreels
e) Work produced by students in the course of their studies, including practical, audiovisual, recorded and/or written work.
What we do with your information All In Actors may process your data for the following purposes:
• Enquiries
• Admissions
• Registration
• Fees & finance
• Academic activity
• Academic administration
• Student support
• Safety & security
• Statistics & analysis
• Student casework
• Graduate outcomes
• Student employment
• Alumni relations
• Legal compliance
• Marketing
This is a non-exhaustive list.
What happens after finishing/graduation?
Some types of personal data are retained long after your studies have ended, for example so that we can verify your award if you apply for a job or further study. Other types of data, particularly if sensitive, may only be retained for a short time.
Graduate alumni of All In Actors will undertake various activities in which we may request data from graduates (also known as ‘graduate alumni’).
Such activities may include surveys or questionnaires designed to enable All In Actors to understand the types of career paths and employment that graduate alumni have followed; other activities may, for example, involve exploring the creative work produced by alumni at various times following graduation, and the contexts in which this is produced.
All In Actors may therefore contact graduate alumni to request such information. All In Actors may also contact graduate alumni to publicise events or other activities.
Where graduates of All In Actors share data/information with All In Actors regarding events they have organised, All In Actors may share such data/information with current students and staff, as well as on public forums (e.g. social media).
If you are a graduate of All In Actors and do not wish to be contacted by All In Actors in this respect, please notify us in writing by emailing your express request to office@allinactors.com
Who we might share your information with there are certain circumstances under which we may disclose your personal information to third parties.
These are as follows:
• To any subsidiary companies of All In Actors when it is necessary for them to be able to provide you with products or services that you’ve requested.
• To our own service providers who process data on our behalf and on our instructions (for example our ticketing system software provider). In these cases, we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data.
• Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
How we keep your data secure
All In Actors will only use your data fairly and lawfully in accordance with its obligations under the General Data Protection Regulations (‘GDPR’). The GDPR requires All In Actors to keep your data secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised disclosure. Only members of staff who need access to relevant parts or all of your data will be authorised to do so. Information about you in electronic form will be subject to security restrictions, while paper files will be stored in secure areas with controlled access.
How Can I Access Information About Me?
You have the right to:
• Access your personal data that we process;
• To rectify inaccuracies in personal data that we hold about you;
• To be forgotten, that is your details to be removed from systems that we use to process your personal data*;
• To restrict the processing of your personal data in certain ways;
• To obtain a copy of your personal data in a commonly used electronic form (data portability);
• To object to certain processing of your personal data by us;
• To request that we stop sending you direct marketing communications;
• To request human intervention where automated decisions (including profiling) have legal or similarly significant effects.
*Please note that, although a request for personal data to be deleted can be made at any time, if the legal basis for processing the data is ‘performance of a contract’ or ‘legal obligation’, and processing is fully lawful, the request must be refused.
If you wish to exercise any of the above rights please contact All In Actors via: office@allinactors.com